It is a universal consensus that meetings tend to waste more time than being productive. Statistics say that on an average an employee loses about four days per 20 or 30 hours every month on fruitless meetings. When you take this number in totality, i.e., across the entire firm, it piles up to a massive amount of money and time wastage. It is at times like these that cloud-based meeting management solutions like Escribe Meetings help prevent depletion of resources. Unstructured meetings, with significant time, spend pre and post it to review documents, are no more an office nightmare.
Meeting Management software has helped bring a definite approach to the corporate meetings. www.business2community.com says that they have set a standardized structure for conferences, meetings, and gatherings. Where people spend hours trying to follow up on a meeting, the cloud-based software has automated it. The benefits modern offices have reaped with project and meeting end to end solution are many. We list down a few to give office owners an idea of the effectiveness of the software.
• Paper in this day and age is fast becoming a precious commodity. We are destroying forests to produce it. Paper costs financially and in storage space. Cloud-based meeting software ensures that there is no need for a hard copy. All documents can be shared by anyone with access with a click. Even better is the fact that they can be accessed from any device, employees can review the documents on the go, too. With digital copy archiving a vital presentation, official report or just meeting minutes becomes simpler.
• A meeting is as productive as the people involved in it. Collaboration is the real key to solutions and answers. Meeting software makes teamwork easy. People can share thoughts and ideas on a single board. Each can see the suggestions and concepts put forward and improvise upon it in real time. The result is a more efficient meeting.
• Some meetings require sharing of confidential data. When information that is sensitive is being discussed or reviewed, security becomes essential. A traditional meeting would need paper copies of all the essential documents. Hard copies are easy to misplace or steal. With meeting management software, the issue of security is solved. Every piece of information is stored online with access granted to only select few. Furthermore, it can be protected with more measures to keep the data safe. More high-end versions also offer an auto-delete option if a device is lost or stolen.
• An online meeting is a more synchronized meeting because any change or new information is updated simultaneously on all devices. There is never any confusion on which version of the task the attendees were working. Even better is that everything is saved automatically, so there is never any loss of hard done work.
There is no denying the positives of Meeting Software in today’s fast-paced world, where time-consciousness is high. Be a step ahead; invest in cloud-based meeting software.